premstem is seeking to appoint a co-creation facilitator


PREMSTEM aims to take its stem cell therapy to clinical trial. Through co-creation activities, we aim to engage our stakeholders early on and throughout the project. Given their differing personal and professional experiences and circumstances, their participation and contributions will provide a range of distinct perspectives beyond those of the research consortium.

co-creation objectives

We are seeking an experienced service provider to develop co-creation activities which will unveil insights into stakeholder opinion through online or in-person workshops, and assist with the planning of other tools such as surveys or interviews. Co-creation outcomes will inform our exploitation and communication strategies as we pave the way for future clinical trials.

Goals of the co-creation sessions include:

  • Receive specific input and diverse perspectives from key stakeholders to identify concerns and potential obstacles to achieve project aims
  • Identify the ultimate project outcomes of importance to each stakeholder in the neonatal ecosystem
  • Lay the groundwork for societal and professional acceptance to perform clinical trials with stem cells in medically fragile preterm infants

scope of work

The service provider’s expertise in design thinking and creative methodologies, and their experience in delivering co-creation activities, will complement the capabilities and knowledge within the PREMSTEM consortium.

The target audience for the co-creation program may be segmented based on the activities and includes:

  • Patient/Consumer Advisory Board (PCAB)
  • Ethics/Institutional Review Board committee members
  • Parents/carers of preterm babies and young children eligible for the future treatment
  • Patient/consumer organisations (advocacy groups)
  • Clinicians and other health professionals
  • Researchers
  • Policy makers
  • Governance/regulatory bodies

It is imperative that co-creation activities are conducted in a respectful and sensitive way as those with firsthand experience of preterm birth may feel vulnerable or emotional about the topic.

Co-creation activities and reporting are to be delivered between 2021 and April 2024.

Expected deliverables

  • Plan of co-creation activities with clear timelines, and description and assignment of tasks (broken down by external service provider and various PREMSTEM partners)
  • In-depth interviews with key stakeholder groups including analysis of interview outcomes and implementable recommendations provided as an in-depth written report
  • Facilitation and delivery of co-creation online or in-person workshops with support materials (slides, reading materials, templates) including analysis of workshop outcomes and implementable recommendations provided as an in-depth written report
  • Final report on co-creation insights and outcomes with implementable recommendations to inform PREMSTEM exploitation plan and communication strategy at the conclusion of all co-creation activities

Quotation requirements

  • Quotation to include a cost breakdown per activity/deliverable and proposed timeline (commencing in 2021 and ending by April 2024)
  • Quotation to refer to PREMSTEM Horizon 2020 project 
  • Quotation to not exceed co-creation activity budget of €19,000


For the selection of the co-creation workshop facilitator, the best value for money principle will prevail. The PREMSTEM team will assess proposals according to:

  • Evidence of relevant past experience delivering co-creation activities
  • Alignment with PREMSTEM co-creation brief 
  • Perceived value for money

timeline and brief

Please carefully read the full brief and notify PREMSTEM with your intention to quote by Friday 4 June 2021.

All proposals to be submitted to PREMSTEM by Friday 11 June 2021.